Define a specific window of time to allow members to give feedback and to suggest agenda topics.Determine which day you will send out the weekly team agenda.Be consistentĭefine a meeting planning process that is consistent so all team members know what to expect each week. Use Lucidchart to send product roadmaps, process workflows, or other visuals that give your team members necessary context before the meeting or to start a virtual brainstorming session. Meetings with a purpose invite more participation and team collaboration. If your team does not perceive that your weekly meetings have value, they will likely not feel a need to attend. These types of team meeting agenda items have value and can keep the entire team engaged. Your weekly team meeting should be used to solve problems, discuss next steps, and assign tasks. Just don’t make the entire hour a status update-project status can be quickly communicated in a report or an email. You can use some of the time to get project updates.
In order to help avoid creating too many meetings, your weekly team agenda should have a purpose. After you receive some feedback, prioritize which agenda items are most important and table the ones that can wait until another time. You probably won’t be able to discuss everything that the team wants to put on the weekly meeting agenda. Knowing what to expect in the meeting will get the team thinking about the agenda topics so they are more likely to participate in the meeting and share ideas.
Just be sure to give all team members a chance to look at the meeting agenda and to add items they want to discuss. If this is your first meeting with stakeholders to discuss an upcoming project, create a kick off meeting agenda outlining what's likely going to be needed from each attendee and their team.ĭon’t spend too much of the team’s time in creating an agenda for the weekly meeting. Send out an early draft of the meeting agenda and ask for feedback. If this is truly a team meeting, invite team collaboration to help you prepare. Prepare a meeting agenda ahead of timeĭon’t wait until 30 minutes before the scheduled time to write your meeting agenda or to send it out to your team. If your business can be completed with an email, send the email and cancel the team meeting. If you truly don’t have much to discuss or share with the team, don’t have a team meeting just to have a meeting. There is no reason to meet simply because a meeting is scheduled. Merriam-Webster defines the word agenda as “a list or outline of things to be considered or done.” If you don’t have an agenda, don’t have a meeting. While your employees may never look forward to your weekly meeting, the suggestions we present here will help you establish a weekly team agenda to promote team collaboration and keep your team members from dreading the next meeting. If you have been through this type of weekly team meeting, you should know how important it is that you don’t put your employees through the same type of experience. The only accomplishment is wasting an hour of everybody’s time. No assignments are given and no decisions are made. Have you ever attended a weekly team meeting and wondered why the meeting was called in the first place? Say your team leader starts the meeting by saying, “I don’t really have anything to talk about, so this will be a short meeting,” and fifty-five minutes later, the meeting is still going and the team leader is yammering on without really saying anything.
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